What should a restaurant reservation form include?

Date, time, party size, name and phone, plus optional seating, occasion and dietary notes.

Does the form confirm tables automatically?

It sends you a request. Your team confirms by SMS, WhatsApp or phone, which keeps you in control of the floor.

Can it handle large group bookings?

Yes. Parties above your limit see a private-dining enquiry form instead.

Can guests book from Instagram?

Yes. Put the form's shareable link in your Instagram bio.

Restaurant table booking and private dining form template

Restaurant Reservation Form for Your Own Website

Take table requests straight from your website, Instagram bio or Google profile, with no booking-platform commission and no guest data held by someone else. Guests choose date, time and party size in under a minute. Groups too big for a normal table go to a private-dining enquiry instead.

Table Booking Fields

Direct Reservations

Question / Field	Field Type	Why Ask It
Date	Date picker, closed days blocked	Avoids requests for dates the restaurant is closed
Time	Lunch / Dinner service slots	Keeps bookings strictly within kitchen hours
Party size	1–8 guests, then '9 or more'	9+ automatically switches to private event enquiry
Seating preference	Indoor · Outdoor Patio · Bar · No preference	Helps floor managers assign tables efficiently
Special occasion	Birthday · Anniversary · Business · None	Enables staff to prepare a celebratory gesture
Dietary needs & allergies	Text notes	Alerts kitchen staff prior to seating
High chairs needed	Number picker	Ensures family accommodations are prepared
Contact details	Name, mobile phone, email	For instant SMS confirmation and late-arrival check-ins

Instant Response SLA Note

"Thank you! Your table request has been received. Our floor manager will confirm your reservation by SMS or WhatsApp within 2 hours during service times."

In Action

Interactive Form Visuals

Mobile Booking

Table Request

Friday, Nov 14 @ 7:30 PM4 Guests

Restaurant table reservation form on mobile

Private Dining Branch

Large Party (9+ Guests)

Private Dining & Fixed Menu Enquiry

Private dining enquiry form for large groups

Best Practices

Tips for This Form

Show your policy under the time field: how long you hold a table, and your cancellation rule.
Cap online party size and send bigger groups to the enquiry path.
Ask for a phone number so you can call about late arrivals.
Add a marketing opt-in. Your own guest list is worth more than one booking.

Conversion Placements

Where to Place It

Website header CTA button: 'Reserve a Table'.
Google Business Profile 'Reserve' or website button.
Instagram bio link and WhatsApp profile.
QR code on printed table tent cards and takeout packaging.

Questions & Answers

Food & Dining FAQs

Use this template, set your service times and party sizes, then paste the embed code into your site or link to it from a 'Book a table' button.

Ready to Deploy This Lead Form?

Start free on AdPair, customize your questions, and publish to any site in minutes.